Absences · Working time · Shift planning
Taktavo brings absences, time tracking and shift planning together in one system. Approved leave lowers the target hours in the time account and keeps the rota clear on those days – without entering anything twice. For organisations with several sites, teams and tenants.
Modules
Start with absence management and add time tracking and shift planning when you need them – per tenant and without a new installation. You decide per employee who records time or is scheduled.
Request, approve and record leave, sickness and other absences – with leave accounts that do the maths themselves.
Record working time the way the working day works – with the time clock, in a weekly grid or added later in one go. The time account keeps count.
Plan shifts by demand: how many people, with which qualifications – and the board shows who is eligible while you drag.
Working together
The modules share employees, teams, calendars and permissions. What happens in one takes effect in the others – without exports and without reconciling by hand.
AbsencesTime tracking
Approved absences, public holidays and closure days reduce the target hours automatically – half days pro rata. If leave is cancelled, the time account is correct again straight away.
AbsencesShift planning
Anyone with approved absence cannot be scheduled; requested leave shows up as a warning. Colleagues only see “absent” in the plan – never the reason.
Shift planningTime tracking
While you plan, the board shows each person’s planned hours and expected balance. If you wish, the published plan sets the target hours.
Time trackingAbsences
An absence type “time off in lieu” reduces the balance instead of just lowering the target – requested and approved just like leave.
All modules
Leave requests, month-end closings and – where a works council has a say – rotas run through the same workflows: single or multi-stage, with deputies and escalation.
All modules
Absences and shifts appear in the same subscribed calendar. Permissions, notifications and the built-in guide apply across all modules.
Taktavo fits into your existing landscape – in both directions, set up by your administrators.
From existing user directories: new people are created, changes applied, leavers locked.
Through your organisation’s identity provider (single sign-on) – no separate password for Taktavo.
For example for timetabling or cover planning: through a secured interface, by default only “absent” – never the reason.
Who it’s for
Everyone sees exactly what they need – and only what they are permitted to see. Modules that are switched off don’t appear at all.
Operation & security
Taktavo runs on your infrastructure – not in someone else’s cloud. You stay in control of data, access and email delivery.
Run it in your own data centre or with your parent organisation, on Windows Server with IIS. The data lives in your SQL Server database.
Roles can be adapted freely per tenant: managers see their team, HR their tenant – and nobody more than necessary. After a period of inactivity, Taktavo signs you out automatically.
An audit trail records who changed what and when – on requests, times and shifts. Account and correction entries are fully documented.
Emails go out through your mail server. A delivery log shows every message, and failed ones are retried automatically.
Before going live, you can try Taktavo in trial mode with sample data – a built-in guide walks every role through the application.
FAQ
Questions about individual modules are answered on the pages Absences, Time tracking and Shift planning, as well as FokusTakt and TaktGefühl.
Taktavo is available in German and English. Everyone chooses their language in their own settings – menus, notifications and the built-in guide follow that choice. So a team can work in one system, each person in their own language.
No. Absence management is the core. You add time tracking and shift planning per tenant when you need them, and decide per employee who records time or is scheduled. Modules that are switched off appear neither in the menu nor in the guide.
On your own server. Taktavo is installed on your infrastructure, the data lives in your database, and Taktavo sends emails through your mail server.
Yes. One installation holds several tenants with their own teams, sites and roles. Public holidays follow the German federal state of each site, and managers or deputies may also belong to a different tenant.
Yes. The interface adapts to any screen and can be installed on the home screen like an app – no app store needed. Requesting leave, clocking in and checking your own rota all work on the go.
Yes, for example at reception, in the break room or in the workshop. Anyone who stays inactive for a while is signed out automatically; two minutes beforehand a notice appears that lets them stay signed in. In addition, every session ends after a maximum duration, even during continuous work. Your administrators set both times per tenant – new tenants start with one hour of inactivity and a maximum of twelve hours.
Employees and entitlements can be imported, and users are invited by email. If you already manage your staff in another system, Taktavo takes them over from there via sync – people already in Taktavo are linked rather than created twice. You assign teams in bulk by selection or list. In trial mode you try everything with sample data, and the built-in guide explains every role’s pages – including those for time tracking and shift planning.
Yes. Taktavo syncs employees with existing user directories: new people are created, changes applied, leavers locked – with a dry run and a complete log. Sign-in can go through your organisation’s identity provider (OpenID Connect, single sign-on). Your administrators set up the connection themselves; credentials are stored encrypted, and an emergency access for administrators always remains.
Yes. A connected system – such as timetabling or cover planning – retrieves through a secured interface who is away on which days, and also learns when an absence is withdrawn. Your administrators enable this per system and issue separate credentials that can be renewed or revoked at any time. By default only “absent” is transmitted; reasons such as sickness, comments and names stay in Taktavo.
In a short demo we show you Taktavo with your own processes – from the leave request through month-end closing to the published rota.
Rather try it yourself first? Open the demo environment
